6 Common Questions About SaaS HR Software
Like most aspects for businesses, human resource software delivered as software as a service (SaaS) via the cloud for small to medium businesses is changing at light speed! Fast, innovative, and feature rich niche providers are turning old HRIS and HRMS suites into dinosaurs.
Following are a few common questions for small businesses:
Will SaaS HR create more work for me?
Of course not, but valid question! Implementation could be difficult, and integrating into other technologies could be problematic – but the entire point of the SaaS HR Software solution is to cut your data management time down drastically. Now you’ll have more time for important work, you know, with actual people.
Will the system keep my data secure?
Most systems take advantage of high security 256–bit SSL encryption and store data behind firewalls – and all data is backed up frequently, at least nightly, to secure your data in case of emergency. The truth is, data security at small businesses is seriously lacking, and SaaS providers are likely a huge step up from what your’e currently using….
How much does the software cost?
As always – it depends! Most are much more affordable than suite or enterprise HR software (that have features never used by smaller organizations). Some apps or modules you can even find for free. Pricing is either based on per employee per month, or fixed packages for blocks of employees, or priced based on features used. But SaaS benefits should include greatly reduced total cost of ownership and a quick ROI.
How long will it take me to learn it?
If the system is a good one – you should be able to start using it immediately! Intuitive user interfaces are a must. Who wants to pay for something they won’t use? If implementation time is long – be careful! You should be up and running, and enjoying the benefits, very quickly.
What happens to my data if we want to change systems?
The data should always be yours! It should be easily exported into csv or excel files with just a few clicks. That data can then be easily imported into most other systems easily.
Can you control what employees can access?
In some systems, yes – and in others, no! The better systems should not only provide Employee Self Service, but should also have options where you can control even what managers or any other users are able to see. Want to hide pay information? birth dates? No problem. Custom user groups should be easy to create and manage for individuals or groups.
The above questions are the basics, and there are a lot more around what exactly is the right human resources software for your specific needs – because every business is different!
